You are getting ready to plan one of the most exciting and anticipated days of your lives, your Wedding. Our Wedding To-Do Checklist is designed to help you plan and organize everything you need in order to make your wedding day perfect. Use this checklist to help with the many time-sensitive details involved in planning a wedding.
12-18 Months (or more) Before Your Wedding:
□ Determine your potential wedding date and ceremony time
□ Meet with and book your wedding Officiant or Clergy
□ Set tentative wedding budget and decide how the expenses will be shared
□ Draw up an initial guest list
□ Select and book your reception hall and meet with wedding co-ordinator. At this time you should also have in mind the type of menu you would like.
□ Choose your bridal party
□ Shop for a wedding dress, head piece, shoes and other accessories
□ Book your Disc Jockey, musicians and other entertainment for ceremony and reception
6 to 9 Months Before Your Wedding:
□ Select and book mode of transportation for wedding party to and from ceremony and reception
□ Determine final guest list with all parties
□ Register with shops who offer Bridal Registries
□ Choose and book your florist
□ Select and order your invitations
□ Consult with your travel agent and book honeymoon. At this time, it is also wise to prepare all passport
□ Shop for Bridesmaid dresses and accessories
□ Shop for your wedding bands.
□ Decide on your menu.
□ Order guest favours
□ Choose outfits for mother of the bride and mother of the groom.
□ Check marriage licence requirements.
4 to 6 Months Before Your Wedding:
□ Decide on your speakers for your reception – Master of Ceremonies etc.
□ Book men’s formal wear
□ Finalize your guest list and guest information and begin to address your invitations
□ Choose the reader for your ceremony.
□ Finalize your order with the florist.
□ Finalize your menu with reception hall and meet with your wedding co-ordinator
□ Begin to make arrangements for your hotel room after your reception. It is also an opportune time to book a
block of rooms to accommodate out of town guests
□ Complete all wedding invitations
□ Schedule fittings for all bridal attire. Make sure you bring your Bridal shoes
□ Consult with your Officiant to plan your wedding ceremony. At this point, book an appointment with the
organist or soloist. Decide on your wedding vows or compose your own.
□ Arrange rehearsal details
□ Order your wedding cake; garter; knives & servers; guest book
2-3 Months Before
□ Mail the invitations.
□ Confirm the wedding details with the musicians and clergy or officiant.
□ Have the programs printed.
□ Purchase gifts for parents and attendants.
□ Book appointments for a trial run of your hair and make-up.
□ Schedule final dress fitting
□ Organize and make arrangements for rehearsal dinner
□ If you are supplying your own wine and liquor, now is the time to contact the LCBO and obtain a liquor license
as well as your Insurance Agent for the Party and Liability Insurance
1-2 Months Before
□ Apply for a marriage licence.
□ Plan the rehearsal dinner.
□ Verify all details with all hired professionals,including florist,limousines,photographers/videographers etc.
□ Arrange trial run of Bridal hair and make-up
□ Finalize honeymoon details with travel agent
□ Submit a layout of reception hall to Disc Jockey, Master of Ceremonies; and any other party who plays a role
at a particular time
□ Select and purchase attendants’ gifts
□ Arrange change of address and all other forms of Identification that need to be changed
□ Bride: Start wearing your wedding shoes on a daily basis to work them in
2-3 Weeks Before Your Wedding:
□ Confirm guest numbers with reception hall. At this time, inform them of any special exceptions you may require
(food allergies, vegetarian or children’s meals, etc.)
□ Contact any guests who have not yet replied to your invitation.
□ Make any partial payment required to reception hall.
□ Pick up gown and Bridal party dresses
□ Pick up airline tickets; travelers cheques
□ Verify accommodations for out of town guests
□ Confirm transportation arrangements for Bridal party from ceremony to photos or reception
□ Prepare a checklist of details to be assigned to bridal party
□ Organize your gown preservation and cleaning. This task can be completed while you are on your honeymoon
□ Prepare seating plans, seating cards and master guest list for reception hall
□ Pick up wedding bands. Make sure they fit
□ Best man should organize final formal wear fittings the men in the Bridal party. He should also arrange to
return the Groom’s attire the next day
□ Book facials, waxing and any other esthetics that are required
□ Have a party for the attendants.
□ Draft the speeches.
□ Finalize reception details.
□ Finalize seating plan.
□ Meet with your hairdresser and make-up artist for consultation.
□ Deliver song lists to musicians or playlists to DJ.
□ Confirm honeymoon reservations.
1 Week Before
□ Determine the order for the procession.
□ Confirm accommodation reservations.
□ Pick up the attire for the groomsmen.
□ Confirm details with the limousine company.
□ Deliver your marriage licence to the officiant.
□ Provide Liquor Licence and Party and Liability Insurance to reception hall.
□ Deliver all supplies including seating plan to reception hall.
□ Choose someone to return any rented items after the wedding.
□ Write any cheques required for the wedding day.
□ Finish packing for your honeymoon.
Day Before Your Wedding:
□ Have a manicure and pedicure
□ Pick up formal wear
□ Take a trip to reception hall to ensure that the banquet hall is ready for the reception.
□ Make any final payments required.
□ Have your rehearsal
Day of Your Wedding:
□ Transfer your engagement ring to your right hand
□ Be dressed and ready for photographer/videographer approximately 2 hours before the ceremony or according to
□ Hairdresser and make-up artist will arrive according to your arrangements
□ Give the wedding bands to the best man.
□ Give the best man any cheques that need to be given out that day.
□ Present the attendants and parents with their gifts.
□ Relax and enjoy your special day!
After the Wedding
□ Make a gift list and send out your thank-you notes.
□ Send thank-you letters to suppliers and attendants.
□ Arrange for cleaning and preservation of your gown.
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Portuguese Canadian Club of Strathroy
375 York Street, Strathroy ON N7G 3J3
(519) 245-4361 / (519) 245-2067